Request for Bids or Proposals

Bid Results and Tabulations

After the closing date of a bid, City staff reviews each bid in order to make a recommendation to the City Commission.  Visit Bid Results and Tabulations for further information.

 

Active Requests for Bids or Proposals

Invitation to Bid for 2018-2019 Concrete Program

The City of Paducah, Engineering–Public Works Department will receive sealed bids for the 2018-2019 Concrete Program at 2 P.M., CST, Tuesday, February 13, 2018.  All bids received will be publicly opened and read aloud in the Commission Chambers, Second Floor, City Hall, 300 South 5th Street, Paducah, Kentucky.

Copies of specifications may be obtained at the office of the Engineering-Public Works Department located in City Hall. 


Invitation to Bid for Pump Station #2 Rehabilitation

Pump Station #2 Rehabilitation
Project No. 17-020 (CDBG)
A18-028 (CWSRF)

Separate sealed bids for the Pump Station #2 Rehabilitation will be received by the City of Paducah, KY at the office of the City Clerk located at 300 S. Fifth Street, PO Box 2267, Paducah, KY 42002-2267 until 2 P.M. (CST) February 9, 2018, and then at said office publicly opened and read aloud.

The Information for Bidders, Project location, Form of Bid, Form of Contract, Plans, Specifications, Description of the project, Forms of Bid Bond, Performance and Payment Bond, and other contract documents may be examined and obtained at the following:

Paducah Blueprint & Supply
999 Broadway
Paducah, KY 42001
1-800-423-6479

Upon payment of $120.00 for each set, any unsuccessful bidder, upon returning such set promptly and in good condition, will be refunded his payment, and any non-bidder upon so returning such a set will be refunded $60.00.

The owner reserves the right to waive any informalities or to reject any or all bids. Each bidder must deposit his bid security in the amount, form and subject to the conditions provided in the Information for Bidders. The award of this project will be to the lowest, responsive, and responsible bidder.

The bidder awarded the contract shall complete this project within 730 calendar days. Liquidated damages will be assessed at $500 per calendar day.

This project is funded with funds provided by the Kentucky Clean Water State Revolving Fund (SRF) with federal funds provided by the Environmental Protection Agency. SRF requirements (including American Iron and Steel and Davis-Bacon) and provisions must be met by the bidder and all subcontractors. Other funding sources include the Community Development Block Grant program and the Delta Regional Authority’s Community Infrastructure Fund.
Attention of bidders is particularly called to the requirements as to conditions of employment to be observed and minimum wage rates to be paid under the contract. These include Section 3, Segregated Facility, Section 109 and E.O. 11246. Further, Title VI Minority bidders are encouraged to bid.

The City of Paducah is an Equal Opportunity Employer.


Invitation to Bid for Uniform Services

The City of Paducah Fire Department will receive sealed bids no later than 2 P.M.CST, February 5, 2018 for the purchase of Uniform Services to be used by the City of Paducah’s Fire Department and 911 Communications. 

All bids received will be publicly opened and read aloud in the Commission Chambers, Second Floor, City Hall, 300 South 5th Street, Paducah, Kentucky. 

Copies of the specifications may be obtained at the office of the Fire Chief at the Fire Department located at 301 Washington Street, Paducah, KY 42003 or by email by contacting Matt Tinsley.   Phone number is 270-444-8521.


Invitation to Bid for Purchase of Four Pickup Trucks

The City of Paducah, Engineering-Public Works Department will receive sealed bids for the purchase of FOUR (4) PICKUP TRUCKS for use by the PARKS DEPARTMENT GROUND MAINTENANCE DIVISION on Thursday, January 25, 2018 at 2:00 P.M. CST.    All Bids received will be publicly opened and read aloud in the Commission Chambers, Second Floor, City Hall, 300 South 5th Street, Paducah, Kentucky.  If you have questions, contact Randy Crouch.

OBTAINING CONTRACT DOCUMENTS:  Copies of specifications may be obtained at the office of the Engineering-Public Works Department located in City Hall. 

BID EVALUATION - AWARD OF CONTRACT:  After reasonable consideration of all bids received, a Notice of Award will be given to the responsible bidder who submits the responsive bid of the lowest evaluated bid price in accordance with the specifications.   

PREFERENCE TO KENTUCKY BIDDERS:  In accordance with KRS 45A.365, prior to a contract being awarded, a resident bidder of the Commonwealth shall be given a preference against a non-resident bidder registered in any state that gives or requires a preference to bidders from that state.  The preference shall be equal to the preference given or required by the state of the non-resident bidder. 

EQUAL EMPLOYMENT OPPORTUNITY:  The Contractor shall ensure that employees and applicants for employment are not discriminated against because of their race, religion, color, sex, national origin, age or disability.

DRUG FREE WORKPLACE:  The City of Paducah has adopted a Drug and Alcohol Free Workplace Policy in compliance with 803 KAR 25.280, in which drug and alcohol use and abuse in the workplace is prohibited.  All contractors and subcontractors doing business for the City of Paducah shall adhere to this policy. 

OWNER'S RIGHTS RESERVED:  The City reserves the right to reject any and all bids in accordance with the City of Paducah’s Code of Ordinances and the Specifications.  


Invitation to Bid for Purchase of 1/2 Ton 4x4 Pickup

The City of Paducah, Engineering-Public Works Department will receive sealed bids for the purchase of ONE (1) ½ TON 4X4 PICKUP for use by the ENGINEERING PUBLIC WORKS FLEET DIVISION on Thursday, January 25, 2018 at 2 P.M. CST.  All Bids received will be publicly opened and read aloud in the Commission Chambers, Second Floor, City Hall, 300 South 5th Street, Paducah, Kentucky.  If you have a question, please contact Randy Crouch.

OBTAINING CONTRACT DOCUMENTS:  Copies of specifications may be obtained at the office of the Engineering-Public Works Department located in City Hall. 

BID EVALUATION - AWARD OF CONTRACT:  After reasonable consideration of all bids received, a Notice of Award will be given to the responsible bidder who submits the responsive bid of the lowest evaluated bid price in accordance with the specifications.   

PREFERENCE TO KENTUCKY BIDDERS:  In accordance with KRS 45A.365, prior to a contract being awarded, a resident bidder of the Commonwealth shall be given a preference against a non-resident bidder registered in any state that gives or requires a preference to bidders from that state.  The preference shall be equal to the preference given or required by the state of the non-resident bidder. 

EQUAL EMPLOYMENT OPPORTUNITY:  The Contractor shall ensure that employees and applicants for employment are not discriminated against because of their race, religion, color, sex, national origin, age or disability.

DRUG FREE WORKPLACE:  The City of Paducah has adopted a Drug and Alcohol Free Workplace Policy in compliance with 803 KAR 25.280, in which drug and alcohol use and abuse in the workplace is prohibited.  All contractors and subcontractors doing business for the City of Paducah shall adhere to this policy. 

OWNER'S RIGHTS RESERVED:  The City reserves the right to reject any and all bids in accordance with the City of Paducah’s Code of Ordinances and the Specifications.  


Invitation for Bids for Felony Records Microfilm Project

The Paducah Police Department is requesting sealed proposals regarding scanning felony records to microfilm. The Invitation to Bid and Attachment/Scope of Work can be obtained by contacting Amy Travis.  Any questions regarding this bid invitation are to be directed to Amy Travis.

Addendum #1 (posted January 19, 2018) >>

Sealed proposals should be submitted no later than 2 p.m. CDT, on January 24, 2018 and are to be sent to the following address:

Paducah City Clerk
300 South Fifth Street, 2nd Floor
PO Box 2267
Paducah, KY  42002-2267

Minority and/or Women Owned Businesses are encouraged to submit a sealed proposal. The Paducah Police Department and City of Paducah reserve the right to waive any informalities or to reject any or all bids. No bidder may withdraw his bid within 45 days after the actual date of the opening thereof. 


Request for Bids for 432 Broadway Street Pocket Park

The City of Paducah will receive sealed lump-sum bid proposals in the office of the City Clerk, City Hall, 300 South 5th Street, PO Box 2267, Paducah, KY 42002-2267 for the furnishing of all materials, tools, equipment, labor and supervision required for the completion of 432 Broadway Street Pocket Park.  Proposals will be received until, but no later than, 2 p.m., prevailing time, on January 31, 2018, then opened and publicly read aloud.

Last questions: accepted until Friday, January 19, 2018 at 2 p.m., prevailing time.
Last addendum: Friday, January 26, 2018 before close of business

Copies of the bidding documents may be obtained from Paducah Blueprint, 999 Broadway, Paducah, KY., 42001 (270-444-6171).  A 5% Bid Security and 100% Performance and Payment Bond are required for this project.  Preference shall be given for Kentucky resident bidders and Preferences for a Qualified Bidder.  Prevailing wage rates do not apply to this project.  The Owner reserves the right to accept or reject any or all bids and/or waive any informalities in bids received where such acceptance, rejection, or waiver is considered to be in the best interest of the Owner.


Request for Proposals for Dispatch Furniture Consoles for Paducah 911 Center

The City of Paducah 911 Communications Services Department is seeking proposals for ergonomic dispatch furniture consoles – essentially height‐adjustable desks – for mission‐critical applications.  These new dispatch workstations are to be installed in the Emergency Communications Center located at 510 Clark Street, Paducah, KY 42003.

Prospective proposals shall be submitted in sealed envelopes clearly marked in the lower left-hand corner “Dispatch Workstation” no later than 3 p.m. Central Time on February 7, 2018. The proposing vendor’s name and address shall appear in the upper left hand corner of the proposal envelope with the job name and contract number appearing in the lower left hand corner of the envelope. No proposal will be accepted after 3 p.m. All material submitted will become the property of the City and the only information available at the proposal opening will be the names of vendors submitting proposals. No facsimile of proposals will be accepted.

Dispatch Furniture Consoles RFP Information >>


Requesting Proposals for the City-Owned Surplus Property at 1234 North 12th Street and 923 North 26th Street

The City of Paducah, Kentucky is requesting sealed proposals for the purchase and transfer of properties at 1234 North 12th Street and 923 North 26th Street.  The address, lot dimensions, zoning information, and an aerial map of the property is available at Surplus Property.

Transfer of surplus property will be based on the best-evaluated future use of the property-25%, highest bid-25%, proposed reinvestment-25%, and compliance with applicable codes-25%.  To be considered for these properties bidders must be current on City taxes and have no existing liens on any property currently owned in the City of Paducah.  Only bids for rehab of structures that meet minimum building code requirements will be considered. 

Persons interested in submitting a sealed proposal should submit a separate written offer to purchase each property. Proposals shall include at minimum the following:

  • Purchase price offer for property.
  • Intended use of the property.
  • Detailed rehab plans & all changers and improvements necessary both to meet code requirements as well as to provide for the intended use must be specified and detailed.
  • Estimated firm timeline indicating the duration of the project from start to finish.
  • Proof of financial ability to complete the project in an amount matching the estimated costs. Proof must be in the form of a letter of credit, loan commitment, proof of cash on hand, or some other proof of financial ability acceptable to the City. Grants or special financing must be listed, but cannot count toward financial ability unless a copy of the award notice or other acceptable guarantee is provided.
  • Priority for start to finish projects, which address the entire structure(s).
  • Priority for owner occupied properties
  • Priority for uses which serve the highest & best use of the property in the opinion of the board.

All bids must be submitted in a sealed envelope clearly marked “Sealed Bid” with the address of the property on the outside.  Proposals can be mailed to The City of Paducah, Planning Department, P. O. Box 2267, Paducah, KY 42002-2267 or dropped off at City Hall, Planning Department 300 South 5th Street, Paducah, KY.

For additional information please call 444-8690.  All such sealed proposals should be submitted to the Planning Department prior to 9:00 AM, local time on Jan. 22, 2018.  All proposals will be opened on January 22, 2018 at 9 AM in the City of Paducah Commission Chambers. 

You may use the Submittal Form. Use of the form is not mandatory.

The City of Paducah reserve the right to reject any or all proposals submitted. 


Request for Proposals for Multimedia Logging Recorder System

On November 17, 2017, the City of Paducah will release a Request for Proposals for a Multimedia Logging Recorder System. It is the desire of the City to procure and implement a recording system to replace its existing equipment that has reached its end of life and to provide a migration path to Next-Generation 9-1-1 (NG9-1-1).  

Vendors shall submit proposals in sealed envelopes clearly marked in the lower left-hand corner “Multimedia Logging Recorder System” no later than 3:00 p.m. Central Time on December 22, 2017.

Multimedia Logging Recorder System RFP Information >>

Addenda #1 (December 6, 2017) >>

Addenda #2 (December 12, 2017) >>

Proposal Compliance Matrix >>

Proposal Pricing Form >>

 


Request for Proposals for Paducah City Hall Exterior Restoration Project

The City of Paducah, Engineering Department will receive sealed bids for the City of Paducah’s Paducah City Hall Exterior Restoration at 2 p.m. CST, Thursday, November 30, 2017.  All Bids received will be publicly opened and read aloud in the Commission Chambers, Second Floor, City Hall, 300 South 5th Street, Paducah, Kentucky. 

Plans and specifications may be obtained from Paducah Blueprint and Supply Co, Inc., Paducah, Kentucky or at Paducah Blueprint’s web site.  The project involves all labor, materials, equipment, tools and services necessary to complete an exterior restoration and HVAC source equipment replacement. 

Additional City Hall Request for Proposals Information >>

Please note the following amendments to the bidding schedule (posted November 14, 2017):

  • Last questions:  Tuesday, November 21 at noon
  • Last addendum:  Wednesday, November 22 before close of business
  • Bid opening:  Thursday, November 30 at 2 p.m.

A satisfactory bid bond executed by the bidder or certified bank cashier’s check in an amount equal to five percent (5%) of the bid shall be submitted with each bid.  No other forms of security will be accepted.  Failure to submit a bid bond or certified bank cashier’s check will result in disqualification of the bid.  The City of Paducah reserves the right to reject any and all bids in accordance with the model procurement code and the project specifications.


Request for Proposals - Integrated Public Safety System

On August 21, 2017, the City of Paducah issued a Request for Proposals from qualified vendors for the provisioning of an Integrated Public Safety System.  It is the desire of the City to procure a system that includes Computer Aided Dispatch (CAD), a Law Enforcement Records Management System (LERMS), a Fire Records Management System (FRMS), a Mobile Data System (MDS), and various modules and interfaces to those systems and many other systems that Paducah emergency service providers interact with in the course of their duties provisioning public safety services.

The vendor proposal submittal due date has been extended to 3 p.m. local time on November 3, 2017.  Proposals should be submitted to 

Paducah City Clerk
300 South 5th Street
PO Box 2267
Paducah, KY 42003

INTEGRATED PUBLIC SAFETY SYSTEM REQUEST FOR PROPOSALS (Full Document with Appendices) >>

Note:  If you are having difficulty downloading any of the following documents, please send a message to Public Information Officer Pam Spencer.  She can email the documents directly to you.  We are experiencing technical issues in the download of Excel and Word documents and apologize for any inconvenience.

ADDENDA #1 (posted 9-22-2017)
ADDENDA #2 (posted 9-29-2017)
ADDENDA #3 (posted 10-3-2017)

APPENDIX A1  Functional Specifications
APPENDIX A2  Interface Specifications
APPENDIX A3  MDS-FBR Specifications
APPENDIX A4  LERMS Specifications
APPENDIX A5  FRMS Specifications
APPENDIX B  References Form
APPENDIX C  Resume Form
APPENDIX D  Notification to Submit Proposal Form
APPENDIX E  Addenda Acknowledgement Form
APPENDIX F  Vendor Certifications Form
APPENDIX G  Proposal Cost Sheets (updated)
APPENDIX H  Proposal Signature Form
APPENDIX I  Equal Employment Opportunity Compliance Form